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School Board Meeting Minutes: March 12, 2020

Mountain School Board Meeting Minutes

March 12, 2020

1:00 PM

1899 Restaurant

Board Members Present: Jason Aulwes, Bryan Cooperrider, Sandra Dihlmann, Renee Fauset, Katherine Lampros, Mark Neumayr

Non-Board Members Present: Vanessa Fitz-Kesler

Board Members Absent: N/A

1.Call to Order/Welcome: The meeting was called to order at 1:10 p.m.Renee Fauset, President 
2.Action Item: Adoption of Agenda
Bryan made a motion to adopt the agenda as proposed.  Sandra seconded the motion. The motion was approved.

Jason Aulwes—Yay Bryan Cooperrider—Yay Sandra Dihlmann—Yay Renee Fauset—Yay Katherine Lampros—Yay Mark Neumayr—Yay
Renee Fauset, President 
3.Call to Public: No members of the public were present.  Renee Fauset, President
4.Disclosure of Conflicts: No new conflicts or potential conflicts to disclose.  Sandra Dihlmann, Secretary
5.Action Item: Approve February 27, 2020 meeting minutes. Mark proposed a number of changes to the minutes. The changes were accepted.   Mark made a motion to adopt the minutes with changes, as proposed.  Kathy seconded the motion. The motion was approved.

Jason Aulwes—Yay Bryan Cooperrider—Yay Sandra Dihlmann—Yay Renee Fauset—Yay Katherine Lampros—Yay Mark Neumayr—Yay

Renee Fauset, President
6.Action Item: Approve access to Quickbooks via the server for financial consultant: John Faccone requested access to Quickbooks via the server.  The IT consultant said it would cost $750 to make the changes to allow access and that it would improve security.  Changes John will make will be auditable.  John will inform Audra of the changes he makes and coordinate those changes with her.  Bryan made a motion to approve access to QB as requested, Jason seconded the motion.  The motion was approved.

Jason Aulwes—Yay Bryan Cooperrider—Yay Sandra Dihlmann—Yay Renee Fauset—Yay Katherine Lampros—Yay Mark Neumayr—Yay  
Vanessa Fitz-Kesler, Executive Director
7.Agenda Item:  Discuss BBVA Line of Credit:  Jason Aulwes recused himself from the discussion, from voting on this issue, and left the room. This issue has been discussed with financial consultant John Faccone. Neither John nor the Board believe a line of credit is needed at this time.  Vanessa will inform BBVA.  Vanessa Fitz-Kesler, Executive Director
8.Agenda Item:  Discuss COVID 19/Corona virus implications for Mountain School:  The School has already sent a letter to parents informing them of the protocols recommended by the CDC and advising them, and their children, to follow those protocols. High-touch and high-traffic areas in the School are being cleaned frequently with sanitizing solutions. The School is closely monitoring the advice from CDC, the Arizona Dept. of Education and the county Health Department and will continue to follow protocols and recommendations from those entities.  If a student or staff member shows signs that they may have the virus, the person will be sent home and the county health department contacted. Vanessa will check to see if there is any insurance coverage in the event a closure or other modification becomes necessary. The administration is developing contingency plans for students and staff if changes to the School schedule becomes necessary. The Board is prepared to review and approve these plans as necessary.  Vanessa Fitz-Kesler, Executive Director
9.Agenda Item: Discuss a different time for board meetings:   Consensus was that Thursdays at 2:30 at 1899 was generally most convenient for the Board and necessary staff.  Vanessa Fitz-Kesler, Executive Director  
10.Agenda Item: Determine April, May and June meeting dates: April 16, 2:30 at 1899 May 22, 1:00 at the School June 26, 1:00 at 1899 July 7, 2:00, telephonic  Vanessa Fitz-Kesler, Executive Director  
11.Agenda Item: Use of Results based funding for Chromebooks: $40,000 is available.  Current intention is to purchase 62 Chromebooks. This will allow for 10 Chromebooks per class. The cost will be approximately $20,000 and the remaining money will carry over for future use.  Vanessa will inform the Board if these plans change.  Vanessa Fitz-Kesler, Executive Director  
12.Agenda Item: Director’s Report Testing March 31, April 1 & 2: COVID 19 dependent.Ice Cream Social: Thursday, April 2: COVID 19 dependent.Leadership training: March 26 & 27: Training will be done in April, 2020.Audit: June 22, 23 & Sept 3, 4Director Vacation: July 16 or 17 to Aug 6  Vanessa Fitz-Kesler, Executive Director  
13.Agenda Item: Sign Vouchers:  Vouchers were signed.  It was noted that John Faccone has gone to an hourly billing. This should be more cost-effective for the School.  Vanessa Fitz-Kesler, Executive Director  
14.Agenda Item: Board training opportunity through Charter Association: Board members will review the agenda and let Vanessa know if they wish to attend.  This training will likely be COVID 19 dependent.  Vanessa Fitz-Kesler, Executive Director  
15.Future agenda items to consider: Annual meeting, election of officers and related formalities. Update on policy manual review.   
16.Adjourn:  The meeting adjourned at 3:05 pm 

Dated: ______ of March, 2020


_________________________________                                          ____________________________________

Renee Fauset, President                                                                   

Dihlmann, Secretary

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