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School Board Meeting Minutes: February 27, 2020

Mountain School Board Meeting Minutes

February 27, 2020

1:00 PM

BBVA Bank Conference Room

Board Members Present: Jason Aulwes, Bryan Cooperrider, Sandra Dihlmann, Renee Fauset, Katherine Lampros, Mark Neumayr

Non-Board Members Present: Vanessa Fitz-Kesler

Board Members Absent: N/A

1.Call to Order/Welcome: The meeting was called to order at 1:00 p.m.Renee Fauset, President 
2.Action Item: Adoption of Agenda
Mark Neumayr made a motion to adopt the agenda as proposed.  Bryan Cooperrider seconded the motion. The motion was approved.

Jason Aulwes—Yay Bryan Cooperrider—Yay Sandra Dihlmann—Yay Renee Fauset—Yay Katherine Lampros—Yay Mark Neumayr—Yay
Renee Fauset, President 
3.Call to Public: No members of the public were present.  Renee Fauset, President
4.Disclosure of Conflicts: No conflicts to disclose.  Sandra Dihlmann, Secretary
5.Action Item: Approve January 16, 2020 meeting minutes. Mark Neumayr made a note to add John Faccone in attendance as a non-board member.   Mark Neumayr made a motion to adopt the minutes with changes, as proposed.  Bryan Cooperrider seconded the motion. The motion was approved.

Jason Aulwes—Yay Bryan Cooperrider—Yay Sandra Dihlmann—Yay Renee Fauset—Yay Katherine Lampros—Yay Mark Neumayr—Yay

Vanessa Fitz-Kesler, Director
6.Action Item: Approve February 13, 2020 Board Working Session minutes.   Mark made a motion to adopt the minutes with the following changes. Bryan seconded the motion. The motion was approved.

Jason Aulwes—Yay Bryan Cooperrider—Yay Sandra Dihlmann—Yay Renee Fauset—Yay Katherine Lampros—Yay Mark Neumayr—Yay   Under agenda item #5: Mountain School has been comfortable with how Jason Aulwes has identified and handled potential conflicts of interest involving BBVA.  However, to continue to avoid any conflict of interest, or appearance of one, Jason, as a BBVA employee, will recuse himself from any discussion related to BBVA financial services, leave the room, and not vote on these issues. Recusal and departure will be stated in the minutes.   Under agenda item #8: Following discussion of some of the above areas, board members suggested that the Mountain School administration consider the following steps as they move forward with the strategic planning process: Review the current Mountain School Vision and Mission statements, and suggest modifications, as needed.Review alignment: how current practices, curriculum, policies, etc., align with the revised Vision and Mission.Create a strategic plan for Board consideration: prioritize goals and identify steps needed to achieve them; it should include a timeline  
Vanessa Fitz-Kesler, Executive Director
7.Action Item: Approve adjusted line of credit offer from BBVA. Adjusted terms for Mountain School, based on the relationship with BBVA:   Term – 1 year Rate – BBVA Prime Rate +0.25% Origination fee – waived, so zero. Documentation Fee – $500 Jason Aulwes recused himself from the discussion and from voting on this issue and left the room. There is a request to table this discussion, due to insufficient information. Mark Neumayr requests additional information before voting; specifically, there is a need for a complete list of all terms before voting.  Renee Fauset, President
8.Agenda Item: Review the 990 Tax Form The board reviewed the 990 Tax Form from Brett Backlund and identified that corrections had been made from the previous auditor’s 990.  The board requested that administration follow up on a few items.  Renee Fauset, President  
9.Agenda Item: Review number of board members
The board discussed whether Mountain School should move to 7 members, stay with 6 members, or move to 5.  The consensus was to stay with the status quo and to continue to monitor the situation.  
Renee Fauset, President  
10.Agenda Item: Review board attendance policy:
The board discussed board attendance guidelines. There was a request to send calendar invites to board members.  
Vanessa Fitz-Kesler, Executive Director  
11.Action Items: Review ASBA policy services
The board is delaying taking any action on enrollment in ASBA policy services at this time.
Vanessa Fitz-Kesler, Executive Director  
12.Agenda Item: Share request for records from AZ Central:
Vanessa Fitz-Kesler shared the request for records from AZ Central/The Arizona Republic with the board. She will comply with the records request following guidelines from The Arizona Charter School Association.  
Vanessa Fitz-Kesler, Executive Director  
13.Agenda Item: VanessaFitz-Kesler shared the automated letter to parents regarding student tardies and absences with the board. Administration will be making some adjustments to the letters and the signature line.  Vanessa Fitz-Kesler, Executive Director  
14.Agenda Item: Director’s report City Grant for Community Garden on Mountain School property, established with VISTA Volunteer.Vanessa will obtain waivers from VISTA volunteer and share with Mark.Mark suggested that Mountain School integrate the garden into curriculum.  Vanessa Fitz-Kesler, Executive Director  
15.Agenda Item: Sign Vouchers  Vanessa Fitz-Kesler, Executive Director  
16.Future Meeting Dates: Thursday, March 12 @ 1:00-confirmedApril: TBD-to decide at March 12 meetingFriday, May 15 @ 1:00June 26, 29, or 30  Vanessa Fitz-Kesler, Executive Director  
17.Future Agenda Items Invite loan officer for introductionDiscuss future meeting dates and times  Vanessa Fitz-Kesler, Executive Director  
18.Adjourn: The meeting was adjourned at 3:30 p.m.  Renee Fauset, President

Dated: ______ of February 2020


_________________________________                                          ____________________________________

Renee Fauset, President                                                                    Sandra Dihlmann, Secretary

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