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Mountain School Meeting Minutes: July 9, 2019 (Budget Adoption Meeting)

 

Mountain School Board Meeting Minutes

July 9, 2019

12:00 PM

1899 Bar and Grill

 

Board Members Present: Jason Aulwes, Sandra Dihlmann, Renee Fauset, Katherine Lampros, Mark Neumayr

 

Board Members Absent: Ellen Majure, Bryan Cooperrider

 

Non-Board Members Present: Vanessa Fitz-Kesler

 

 

1. Call to Order/Welcome: The meeting was called to order at 12:09 PM. Renee Fauset, President

 

2. Adoption of Agenda: Katherine Lampros made a motion to adopt the July 9th agenda. Mark Neumayr seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Katherine Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

Renee Fauset, President

 

   
3. Call to the Public: No public was present.

 

Renee Fauset, President
4. Disclosure of Conflicts: No disclosures of conflicts to report.

 

Sandra Dihlmann, Secretary

 

5. Action Item: Approve June 28, 2019 Board Meeting Minutes Mark Neumayr made a motion to adopt the June 28 Board Meeting Minutes as amended. Jason Aulwes seconded the motion.

 

1.      Add reason for Executive Session to item 13: Executive Session: “to discuss the Director’s evaluation, contract, and salary.”
2.      Add approved building expenses to item 11: Board approval of building project proposals for summer 2019

·        4 laptops – each over $500.00

·        Gutters moved under sidewalks on west side

·        New Electrical subpanel

·        Terraced Landscaping on playground

3.      Add starting date for Executive Director’s raise: “salary increase for the Executive Director starting July 1, 2019.”

 

The motion was approved.

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Katherine Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Renee Fauset, President
6. Action Item: Adopt the proposed 2019-2020 Mountain School Budget (Fiscal year 2020)

 

Renee Fauset made a motion to adopt the proposed 2019-2020 Mountain School Budget (Fiscal year 2020).  Mark Neumayr seconded the motion.  The motion was approved.

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Katherine Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Renee Fauset, President
7. Action Item: Determine Executive Director spending limits for credit card charges and reimbursements

 

Jason Aulwes made the following motion: To set the spending limit for a single expenditure to mirror credit card limit on card, currently $5,000.00.  Renee Fauset seconded the motion. The motion was approved.

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Katherine Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Mark Neumayr, Vice President
8. Action Item: Determine Executive Director spending limits on capital spending without prior board approval

 

Jason Aulwes made the following motion: To table this item until further discussion with auditor to clarify definition and parameters surrounding Capital spending. Renee Fauset seconded the motion. The motion was approved.

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Katherine Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Mark Neumayr, Vice President
9. Action Item: Resignation of Ellen Majure as a Mountain School Board member

 

 

Mark Neumayur made the following motion:  To accept Ellen Majure’s resignation as a Mountain School Board Member.  Renee Fauset seconded the motion. The motion was approved.

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Katherine Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Vanessa Fitz-Kesler, Executive Director
10. Agenda Item: Discuss best way(s) to inform board of Mountain School events

 

There was discussion surrounding the best ways to inform board members about Mountain School events.

 

·        Vanessa agreed to add board members’ email addresses to the parent email list to keep members apprised of important dates.

 

Sandra Dihlmann, Secretary

 

11. Agenda Item: Director’s Report Vanessa Fitz-Kesler discussed the following items:

·        Staffing update—new hires, 1 teacher and several aides

·        Changing staff schedule to provide teachers with more opportunities for collaboration

·        Revising teacher salary schedule to support fair pay for new and seasoned teachers

·        Joining ASBA (AZ School Board Association) in FY20.

·        Reworking the building rental agreement for FY20

·        Revamping the Mountain School website is underway

·        Discussing future building projects

 

Vanessa Fitz-Kesler, Executive Director

 

12.

 

Agenda Item:  Discuss possible change of board meeting time and place There was discussion concerning a possible change of board meeting time and place. Sandra Dihlmann will inquire about using the Coconino Community College Boardroom at 2:00 on the 2nd or 3rd Thursday of each month. Renee Fauset, President

 

 

13.

 

Agenda Item:  Future agenda items to consider

 

·        Sandra will follow-up on CCC Boardroom use for Mountain School Board Meetings at 2:00 on 2nd or 3rd Thursday of month.

·        Teacher’s salary schedule

·        Mountain School benefits added to pay stub

 

Sandra Dihlmann, Secretary

 

14.

 

Agenda Item: Next meeting date and location

 

The next meeting date is scheduled for September 12, 12:00 or 2:00, location TBD.

 

 

Vanessa Fitz-Kesler, Executive Director

 

15.

 

Adjourn

 

Meeting was adjourned at 2:32 PM.

 

 

Renee Fauset, President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ________ of July 2019

 

MOUNTAIN SCHOOL BOARD

 

_________________________________

Renee Fauset, President

 

________________________________

Sandra Dihlmann, Secretary

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