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Mountain School Board Meeting Minutes: June 28, 2019 (Budget Proposal Meeting)

 

Mountain School Board Meeting Minutes

June 28, 2019

12:00 PM

1899 Bar and Grill

 

Board Members Present: Jason Aulwes, Sandra Dihlmann, Renee Fauset, Kathy Lampros, Mark Neumayr

 

Board Members Absent: Ellen Majure, Bryan Cooperrider

 

Non-Board Members Present: John Faccone, Vanessa Fitz-Kesler

 

 

1. Call to Order/Welcome: The meeting was called to order at 12:08 PM. Renee Fauset, President

 

2. Adoption of Agenda: Mark Neumayr made a motion to adopt the June 28th agenda with reordering of items 13 and 14 to reflect Executive Session as item 13 and Executive Session Review as item 14. Kathy Lampros seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

Renee Fauset, President

 

   
3. Call to the Public: No public was present. Renee Fauset, President
4. Disclosure of Conflicts: Vanessa will recuse herself from discussion of agenda/executive session items 13 and 14.

 

Sandra Dihlmann, Secretary

 

5. Action Item: Approve May 2, 2019 Board Meeting Minutes Jason Aulwes made a motion to accept the May 2, 2019 minutes as written. Renee Fauset seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Renee Fauset, President
6. Agenda Item: Review of 2019-2020 Mountain School Budget and unofficial year end financials

 

John reviewed the 2019-2020 Mountain School Budget and provided a cover sheet for all board members to sign. John Faccone, Financial Consultant
7. Action Item: Proposal of 2019-2020 Mountain School Budget (Fiscal year 2020)

 

 

Jason Aulwes made a motion to approve the proposed 2019-2020 Mountain School Budget with the following changes:

·        Move $56,000 from Supplies in Spec. Ed to Acct. 6300

·        Move $20,000 from Spec. Ed teacher salaries to Teacher Salary-other (line 6120)

·        Add a $20,000 Contingency to Teacher Salary-Other (line 6120)

·        Approve $22,500 Capital Expense, as proposed.

 

Mark Neumayr seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Renee Fauset, President
8. Action Item: Determine liquid cash reserves for Mountain School

 

John Faccone discussed liquid cash reserves for Mountain School. Mark Neumayr made the following motion:

 

·        That Mountain School establishes a set liquid cash target reserve at no less than two months’ worth of state equalization payments.

 

Jason Aulwes seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

John Faccone, Financial Consultant
9. Action Item: Determine Executive Director spending limits for credit card charges and reimbursements

 

 

Mark Neumayr discussed Executive Director spending limits for credit card charges and reimbursements. Mark Neumayr made the following motion:

 

·        Table this item and request that Vanessa researches card programs and presents findings at future board meeting.

 

Jason Aulwes seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Mark Neumayr, Vice-President
10. Action Item: Determine Executive Director limits on spending without prior board approval

 

Mark Neumayr discussed Executive Director spending limits without prior board approval. Mark Neumayr made a motion to table the item pending feedback from auditor. Jason Aulwes seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Mark Neumayr, Vice-President

 

11. Action Item: Board approval of building project proposals for summer 2019

 

Vanessa Fitz-Kesler discussed building project proposals for Summer 2019. Mark Neumayr made the motion to approve the following building proposals for summer 2019, not to exceed $22,500.00:

 

·        4 laptops – over $500.00

·        Sidewalk gutters

·        Electrical panel

·        Landscaping

 

Kathy Lampros seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Vanessa Fitz-Kesler, Executive Director

 

12. Action Item: Auditor update and approve auditor contract letter

 

Vanessa Fitz-Kesler discussed the auditor update and presented the auditor contract letter. Jason Aulwes made the motion to ratify the auditor contract letter. Mark Neumayr seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Vanessa Fitz-Kesler, Executive Director

 

 

13. Executive Session: Director Evaluation, Contract, and Salary

 

Mark Neumaryr made a motion to enter into Executive Session at 2:12 pm to discuss the Director’s evaluation, contract, and salary.  Jason Aulwes seconded the motion. The motion was approved:

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Sandra Dihlmann made a motion to exit executive session.  Mark Neumayr seconded the motion.  Executive session ended at 2:43 pm.

 

Jason Aulwes—Yay

Bryan Cooperrider—Absent

Sandra Dihlmann—Yay

Renee Fauset—Yay

Kathy Lampros—Yay

Ellen Majure—Absent

Mark Neumayr—Yay

 

Renee Fauset, President

 

14.

 

Agenda Item: Executive Director evaluation review

 

Renee Fauset shared the Executive Director job description with the Board, presented a favorable evaluation of the Executive Director’s job performance, and recommended a 5% salary increase for the Executive Director starting July 1, 2019.

 

Renee Fauset, President

 

15. Agenda Item: Director’s Report Due to time constraints, the Director’s Report will be tabled. Vanessa will discuss report at next board meeting.

·        Staffing update

·        Staff schedule changes

·        Teacher salary schedule changes

·        ASBA (AZ School Board Association) Membership initiated for FY20

·        Rework Building rental agreement

·        Website

·        Building projects

·        Other

Vanessa Fitz-Kesler, Executive Director

 

16.

 

Agenda Item:  Sign vouchers Board members signed vouchers. Renee Fauset, President

 

 

17.

 

Agenda Item:  Future agenda items to consider

 

·        Director’s report

·        Ellen Majure’s resignation from board

·        Revisit potential credit card programs

·        Teacher’s salary schedule

Sandra Dihlmann, Secretary

 

18.

 

Adjourn

 

Meeting was adjourned at 2:53 PM.

 

 

Renee Fauset, President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ________ of June 2019

 

MOUNTAIN SCHOOL BOARD

 

_________________________________

Renee Fauset, President

 

________________________________

Sandra Dihlmann, Secretary

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