Board Meeting Minutes – October 18, 2018

Mountain School Board Meeting Minutes

October 18, 2018

11:00 AM

1899 Bar and Grill


Board Members Present: Jason Aulwes, Bryan Cooperrider, Sandra Dihlmann, Renee Fauset, Vanessa Fitz-Kesler, Mark Neumayr

Board Members Absent: Ellen Majure

Non-Board members present: John Faccone


1. Call to Order/Welcome: The meeting was called to order at 11:13 AM.

Renee Fauset, President


2. Adoption of Agenda: Vanessa Fitz-Kesler made a motion to adopt the agenda as proposed.  Mark Neumayr seconded the motion. The motion was approved.


Renee Fauset, President


3. Call to the Public: No public was present.

Renee Fauset, President
4. Disclosure of Conflicts: No conflicts were disclosed.

Vanessa Fitz-Kesler, Secretary


5. Action Item:  Approval of September 20, 2018 Meeting Minutes

Jason Aulwes made a motion to approve the September 20, 2018 Mountain School Board Meeting Minutes with some suggested changes. Mark Neumayr seconded the motion. The motion was approved.

Renee Fauset, President
6. Agenda Item:  Preview Special Education policy updates for December approval. The policy updates were briefly discussed. Mark suggested separating the policy from the procedure. John mentioned that it is important to document why special education students leave the school. We will need to approve the policy at the December meeting. Vanessa Fitz-Kesler, Executive Director




Agenda Item: Review of financials and AFR 2017-2018

The charts of accounts were successfully converted. John Faccone presented and explained:

·       FY 18 AFR (Annual Financial Report)

·       Balance Sheet as of Sept. 30

·       Profit & Loss July through September 2018

·       Profit & Loss Budget vs. Actual July 2018-June 2019


John Faccone, Financial Consultant


Renee Fauset, President

8. Action Item: Approve AFR: Mark Neumayr made a motion to approve the FY 2018 AFR(Annual Financial Report). Jason Aulwes seconded the motion. The motion was approved.


9. Agenda Item:  Conflict of Interest forms-complete, sign and return to board President: The Conflict of Interest forms were discussed, signed, and returned to Renee Fauset. Mark Neumayr plans to revise the form to specify disclosure of relations at the school. Renee Fauset, President


10. Agenda Item:  Discuss posting of board meeting minutes to website

The Board Members agreed to circulate the minutes internally within five days of the meeting.  Board approved minutes will be posted to the website within 3 business days.


Vanessa Fitz-Kesler, Secretary & Executive Director


11. Agenda Item:  Sign Vouchers: Vouchers for September 2018 were signed. Renee Fauset, President





Agenda Item: Director’s Report: Vanessa discussed the student insurance policy for field trips, charter director meeting, ASBA (Arizona School Board Association) membership, recent fundraisers, revisiting gym rental agreement, and updates on STEAM integration with Vista volunteer.


Future handouts for the Board will be 3-hole punched for reusable binders.



Vanessa Fitz-Kesler, Secretary


13. Agenda Item: Next meeting date(s) & possible board retreat date

The next meeting is set for December 13, 2018 at 11:15 a.m.  There was discussion concerning a Board orientation/retreat in January or February.

Renee Fauset,





Future Agenda Items:

·       Special education policies and procedures approval

·       debt prepayment

·       FY 19 budget revision

·       board policies update

·       board orientation

·       board member/officer changes:

o   Vanessa Fitz-Kesler Board resignation

o   Adding Sandra Dihlmann as Board Secretary

o   Vanessa Fitz-Kesler will generate and post agendas for future meetings.


Vanessa Fitz-Kesler,


15. Adjourn: The meeting was adjourned at 1:12 PM Renee Fauset, President



A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86001, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 


Dated: ______ of October, 2018






Renee Fauset, President




Vanessa Fitz-Kesler, Secretary