Board Meeting Minutes – January 24, 2019

Mountain School Board Meeting Minutes

January 24, 2019

12:00 PM

1899 Bar and Grill


Board Members Present: Jason Aulwes, Bryan Cooperrider, Sandra Dihlmann, Renee Fauset, Mark Neumayr


Board Members Absent: Ellen Majure


Non-Board Members Present: Vanessa Fitz-Kesler



1. Call to Order/Welcome: The meeting was called to order at 12:08 PM. Renee Fauset, President


2. Adoption of Agenda: Jason Aulwes made a motion to adopt the agenda as proposed. Mark Neumayr seconded the motion. The motion was approved. Renee Fauset, President


3. Call to the Public: No public was present. Renee Fauset, President
4. Disclosure of Conflicts: No conflicts were disclosed. There was a question concerning whether or not the Disclosure of Conflicts forms were signed by Board members.  Renee will review and report findings at February 14 meeting.


Sandra Dihlmann, Secretary


5. Action Item:  Approve December 13, 2018 Board Meeting Minutes Mark Neumayr made a motion to approve the December 13 Board Meeting Minutes. Bryan Cooperrider seconded the motion. The motion was approved unanimously.



Renee Fauset, President
6. Action Item:  Approve January 17, 2019 Board Meeting Minutes


Mark Neumayr made a motion to approve the January 17, 2019 Special Board Meeting Minutes.  Jason Aulwes seconded. The motion was approved unanimously. Renee Fauset, President


7. Agenda Item: Report on Special Board Meeting A Special Board Meeting convened on January 17th to share financial reports and discuss the potential need for a Finance Committee to aid the administration with long range planning needs such as finance, class structure, and continuation of the strategic plan. The formation of a steering committee was brought up as an alternative.  


Mark Neumayr, Vice-President & Jason Aulwes, Treasurer


8. Action Item: Formation of Finance Committee: There was discussion concerning the possible formation of a Finance Committee and a Steering Committee. Questions were raised concerning the necessity of creating these committees and whether or not it would be beneficial to form a Steering Committee (or equivalent) before the potential formation of a Finance Committee.


In lieu of the immediate formation of a Finance Committee, Jason Aulwes suggested including an item on the Board Agenda quarterly, or as necessary, for a presentation of the financials.


Additionally, in lieu of a Steering Committee, Mark Neumayr suggested that the administration team invite selected board members to attend the regular administration meetings as specific needs arise. 


Mark Neumayr made a motion to table the formation of an official Finance Committee and Steering Committee until further notice and to invite Board members to Mountain School Administration Meetings. Bryan Cooperrider seconded the motion. The motion was approved unanimously.


Jason Aulwes, Treasurer
9. Agenda Item: Quarterly Financial Review 


Review of financials. Jason Aulwes presented and explained:

·       Balance Sheet as of Dec. 31

·       Profit & Loss by Month

July 2018-December 2018

·       Profit & Loss Budget vs. Actual July 2018-December 2018

·       Statement of Cash Flows-YTD December 2018


Jason Aulwes, Treasurer
10. Agenda Item:  Board Training in March


There was discussion concerning Board member attendance at the Board training March 5-7. All members present expressed interest in attending one or more days, depending on the topics and schedule. Vanessa will research the schedule and share at the next Board meeting.


Vanessa Fitz-Kesler, Executive Director


11. Agenda Item:  Sign Vouchers


Vouchers for December 2018 were signed. Renee Fauset, President


12. Agenda Item: Director’s Report


Vanessa Fitz-Kesler shared the latest student enrollment and school rating news (Mountain School is now an A-rated school).


Vanessa Fitz-Kesler, Executive Director


13. Agenda Item: Next meeting date(s) & Annual board retreat date


·       Next Meeting Date: February 14, 12:00 PM at 1899 Bar and Grill


·       Vanessa will research Board Training agenda—March 5-7—to determine dates of attendance.

Renee Fauset, President


14. Future Agenda Items: ·       Mark Neumayr will research the need for a Board Policy Manual.

·       Conflict of interest forms

·       Whistleblower policy

·       Capital expenditures policy

·       Increase insurance coverages

·       Board Training in Phoenix


Vanessa Fitz-Kesler, Executive Director





15. Adjourn Meeting was adjourned at 1:50 PM. Renee Fauset, President



A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 


Dated: 24 of January, 2019





Renee Fauset, President



Sandra Dihlmann, Secretary