Board Meeting Minutes – August 16, 2018

Mountain School Board Meeting Minutes

Thursday, August 16, 2018

12:00 PM

 

Board Members Present (all):  Renee Fauset, Vanessa Fitz-Kesler, Mark Neumayr, Ellen Majure, Bryan

Cooperrider, Jason Aulwes

Non-board members present: Sandra Dihlmann, John Faccone.

1. Call to Order/Welcome: The meeting was called to order at 12:09 PM.

 

Renee Fauset,

President

 

2. Adoption of Agenda: Ellen Majure made a motion to adopt the agenda, with the removal of Item # 12 (sign vouchers).  Mark Neumayr seconded the motion.  The motion was approved.

 

Renee Fauset,

President

 

3. Call to the Public: No public was present at the meeting.

 

Renee Fauset,

President

   
4. Disclosure of Conflicts: Jason Aulwes disclosed his conflict on Item 11, (loan prepayment) and will not vote on that item.

 

Vanessa Fitz-Kesler,

Secretary

5. Action Item: Approval of July 12, 2018 Mountain School Board Meeting Minutes:  Mark Neumayr made a motion to approve the July 12, 2018 Board Meeting Minutes with minor edits.  Ellen Majure seconded the motion. The motion was approved.

 

Renee Fauset,

President

6. Action Item: Approve July 13, 2018 Mountain School Board Meeting Minutes:  Ellen Majure made a motion to approve the July 13, 2018 Board Meeting Minutes.  Mark Neumayr seconded the motion. The motion was approved.

 

Renee Fauset,

President

 

7. Agenda Item: Director’s Report

a)      Budgets and New Financial Consultant:  John Faccone was introduced to board members and shared his review of our budgets and his plan for the school finances going forward.                                                                                                                                                  

b)      The board reviewed the technology policies (from the parent handbook), including the current one and the last three years.  After discussion about what is happening with electronic devices at school and some parent concerns, the board is fully supportive of the technology policy as it’s written and believe it will be best if it’s fairly applied to all students.

c)      The director summarized happenings at the school: the audit, the parent orientation nights and start of the school year.

 

Vanessa Fitz-Kesler,

Secretary

 

8.

 

 

Action Item:  Review and approve “Conflict of Interest” documents

Bryan Cooperrider made a motion to approve the Conflict of Interest Document and the Conflict of Interest Disclosure Form.  Ellen Majure seconded the motion, the motion was approved.  The disclosure form will be distributed and completed by all board members and school staff members.

 

Mark Neumayr,

Vice-President

9. Agenda Item: Review “Duties and Responsibilities of Board Members”

This document will be used to guide board members and can also be shared with prospective new board members.  The director will build a board packet with the documents outlined in the “Duties and Responsibilities of Board Members.”

Mark Neumayr,

Vice-President

     
10. Agenda Item:  Treasurer’s Report: The board discussed that there will be a quarterly treasurer’s report.  John Faccone will send a profit and loss statement to the treasurer prior to the quarterly meeting. The latest cash balance statement was shared.  July is the lowest amount of the year due to lack of state revenue. 

 

Jason Aulwes,

Treasurer

 

11. Action Item:  Review and approval of loan principal prepayment amount.  The board reviewed the amortization documents Jason provided, comparing the original loan with a $150,000 prepayment spread out quarterly.  However, this item was changed to an agenda item after hearing the financial update from John Faccone.  Everyone wants to accelerate the debt payment, but want to consider capital reserves and have the most accurate operating expenses available before determining an amount and a schedule.   It is anticipated this matter will be addressed over the next 2-3 months.

 

Jason Aulwes,

Treasurer

 

12. Sign Voucher(s): Removed from this agenda in Agenda Item #2; it will be brought to the next meeting. Renee Fauset,

President

 

13. Set next meeting date(s): Tuesday, Sept 18 @ 11 am, Tuesday October 16 @ 11 am, and Tuesday, Dec. 11 at 11 am. Renee Fauset,

President

 

14.

 

 

Future agenda items to consider: Whistleblower policy; swear in Sandra Dihlmann as a new board member, Capital Expenditure Policy, Loan prepayment. Renee Fauset,

President

15. Adjourn: The meeting was adjourned at 2:23 PM. Renee Fauset,

President

     

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86001, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ______ of August 2018

 

MOUNTAIN SCHOOL BOARD

 

 

_________________________________

Renee Fauset, President

 

________________________________________

Vanessa Fitz-Kesler, Secretary