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Board Meeting Agenda (annual retreat): February 13, 2020

PUBLIC NOTICE OF MEETING OF THE

Mountain School Board

Meeting Notice

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Thursday, February 13, 2020 at 1:00 PM, located at Mountain School, 311 W. Cattle Drive Trail, Flagstaff, Arizona, 86005.   Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

The School Board may elect to solicit public comment on certain agenda items. 

The agenda for the meeting is as follows:

1. Call to Order/Welcome

Renee Fauset, President
2. Adoption of Agenda Renee Fauset, President  
3. Call to the Public

Renee Fauset, President
  This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.  
4. Disclosure of Conflicts

Sandra Dihlmann, Secretary  
5. Agenda Item: Update to role of treasurer in regards to discussion on agenda items connected to BBVA.   Vanessa Fitz-Kesler, Director
6. Agenda Item: Future planning for board board membership, 5 versus 7 board attendance guidelines   Vanessa Fitz-Kesler, Executive Director
7. Agenda Item: Update on current administration team and long term planning awareness   Vanessa Fitz-Kesler, Executive Director
8. Agenda Discussion Items: Areas for School Improvement and Strategic Planning
Academic Growth & achievement
Instructional alignment
Multi age/Straight grade tracks
Full day Kindergarten
Field trips
Teacher salaries
Professional Development
Technology infrastructure & device upgrades
Parent Involvement
Community Outreach
Policy review and updates  
Vanessa Fitz-Kesler, Executive Director
9. Agenda Discussion Items: Financial Considerations & Strategic Planning
Long term Budget goals
IDA Loan: refinance vs. payoff
Role of fundraising
Salary Schedule
Benefits
Ideas for increasing revenue
Ideas for increasing waitlists/enrollment
Role of advertising  
Vanessa Fitz-Kesler, Director
10. Agenda Item:  Revisiting Mission & Vision   Vanessa Fitz-Kesler, Director
11. Agenda Item: Strategic Planning Timeline   Vanessa Fitz-Kesler, Director
12. Future Meeting Dates: (to be approved) February 20 @ 1:00 ‘
March 12 @ 1:00
April 16 @ 1:00
May 14 @ 1:00
June 22, 23, 26, 29 or 30  
Vanessa Fitz-Kesler, Director
13. Agenda Items to consider at this meeting or on Feb. 20 or March 12:
Approval January 16, 2020 minutes Vouchers Request for records
BBVA Line of Credit changes
ASBA 2/7/20 training update, Katherine Lampros Use of results based funding
Policy updates/revisit ASBA policy services  
Vanessa Fitz-Kesler, Director
14. Adjourn

Renee Fauset, President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of February, 2020

MOUNTAIN SCHOOL BOARD

_________________________________                                             ___________________________________________

Renee Fauset, President                                                                    Sandra Dihlmann, Secretary

Board Meeting Agenda: January 16, 2020

 

PUBLIC NOTICE OF MEETING OF THE

 

Mountain School Board

 

Meeting Notice

 

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Thursday, January 16, 2020 at 1:00 PM, located at 1899 Bar & Grill, 307 W. Dupont Ave, Flagstaff, Arizona, 86001.   Some members of the School Board may elect to attend telephonically.

 

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

 

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

 

The School Board may elect to solicit public comment on certain agenda items. 

 

The agenda for the meeting is as follows:

1. Call to Order/Welcome

Mark Neumayr, Vice-President
2. Adoption of Agenda Mark Neumayr, Vice-President
3. Call to the Public

Mark Neumayr, Vice-President
  This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.

 

4. Disclosure of Conflicts

Sandra Dihlmann, Secretary

 

5. Action Item:  Approval of December 12, 2019 Mountain School Board Meeting Minutes Mark Neumayr, Vice-President
     
6. Agenda Item: Review quarterly financial statements

 

John Faccone, Financial Consultant
7. Agenda Item: Review 2018-2019 Audit and address board questions

 

John Faccone, Financial Consultant
8. Action Item: Approve Brett Backlund as auditor for 2020-2021 Vanessa Fitz-Kesler, Executive Director

 

9.

 

10.

Agenda Item: Board Retreat

 

Agenda Item: Determine attendance at ASBA training

Vanessa Fitz-Kesler, Executive Director

Vanessa Fitz-Kesler, Executive Director

     
11. Agenda Item: Director’s Report

·       E-rate agreement with Yavapai County (technology financial support)

·       Line of Credit approval submitted to bank

·       NAU Class, spring ‘20: Publicity & Politics of Education

·       STEAM Night, 1/23 & Open House 1/30

·       Revisiting rental fees for summer camp

·       Increasing fees for PreK, full day K and Aftercare 2020-2021

·       Health insurance renewal 12/1: all staff on PPO, one more person enrolled, overall increased cost

 

Vanessa Fitz-Kesler, Executive Director
12. Agenda Item: Sign Voucher Vanessa Fitz-Kesler,

Director

13. Future Meeting Dates: (to be approved)

·       February 20 @ 1:00

·       March 12 @ 1:00

·       April 16 @ 1:00

·       May 14 @ 1:00

·       June 22, 23, 26, 29 or 30

Vanessa Fitz-Kesler,

Director

14. Future agenda items to consider

 

Sandra Dihlmann, Secretary
15. Adjourn

Mark Neumayr, Vice-President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ______ of January, 2020

MOUNTAIN SCHOOL BOARD

 

_________________________________                                             ___________________________________________

Renee Fauset, President  // Mark Neumary, Vice-President           Sandra Dihlmann, Secretary

Board Meeting Agenda: December 12, 2019

 

PUBLIC NOTICE OF MEETING OF THE

 

Mountain School Board

 

Meeting Notice

 

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Thursday, December 12, at 1:00 PM, located at 1899 Restaurant, 307 W. Dupont Ave, Flagstaff, Arizona, 86001.   Some members of the School Board may elect to attend telephonically.

 

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

 

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

 

The School Board may elect to solicit public comment on certain agenda items. 

 

The agenda for the meeting is as follows:

1. Call to Order/Welcome

 

Renee Fauset, President

 

2. Adoption of Agenda Renee Fauset, President

 

3. Call to the Public Renee Fauset, President

 

This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.

 

4. Disclosure of Conflicts Sandra Dihlmann, Secretary
5.

 

 

6.

Action Item:  Approval of November 21, 2019 Mountain School Board Meeting Minutes

 

Action Item:  Adoption of “Whistleblower Policy”

Renee Fauset, President

 

 

Renee Fauset, President

   
7. Action Item: Adoption of “Capital Asset and Property Control Policy”

 

Jason Aulwes, Treasurer
8. Action Item: Adoption of “School Safety Policy”

 

Vanessa Fitz-Kesler, Executive Director
9. Action Item: Accepting BBVA Line of Credit for $250,000,  Board designation of signer and the process for accessing line of credit Vanessa Fitz-Kesler,

Executive Director

 

10. Agenda Item:   Discuss date and agenda items for board retreat

 

Renee Fauset, President
11. Agenda Item: Director’s Report

·       Financials through November 2019

·       Staff bonuses

·       Adopt a Family tradition

 

Vanessa Fitz-Kesler, Executive Director
12. Agenda Item: Discuss financial position in relation to Kindergarten programming and hours

 

Vanessa Fitz-Kesler, Executive Director
13. Agenda Item: Sign Vouchers

 

Vanessa Fitz-Kesler,

Director

14. Agenda Item: Future Meeting Dates

 

Renee Fauset, President
15. Agenda Item: Future agenda items to consider

·       January: Quarterly financials and Audit responses (John Faccone)

·       Adopt Teacher and Principal Evaluations Policy (within 19/20 fiscal year)

 

Sandra Dihlmann, Secretary
16. Adjourn

 

  Renee Fauset, President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ______ of December, 2019

 

MOUNTAIN SCHOOL BOARD

 

_________________________________

Renee Fauset, President

 

_______________________________

Sandra Dihlmann, Secretary

Board Meeting Agenda: November 21, 2019

 PUBLIC NOTICE OF MEETING OF THE

 Mountain School Board

 Meeting Notice

 Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Thursday, November 21, 2019, at 1:00 PM, located at 1899 Restaurant, 307 W. Dupont Ave, Flagstaff, Arizona, 86001.   Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

 The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

 The School Board may elect to solicit public comment on certain agenda items. 

 The agenda for the meeting is as follows:

1. Call to Order/Welcome

 

Renee Fauset, President

 

2. Adoption of Agenda Renee Fauset, President

 

3. Call to the Public Renee Fauset, President

 

This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.

 

4. Disclosure of Conflicts Sandra Dihlmann, Secretary
5.

 

 

6.

Action Item:  Approval of September 17, 2019 Mountain School Board Meeting Minutes

 

Action Item:  Approval of October 14, 2019 Mountain School Board Meeting Minutes

Renee Fauset, President

 

 

Renee Fauset, President

   
7. Agenda Item: Review quarterly financial statements

 

Jason Aulwes, Treasurer
8. Agenda Item: Review 2018-2019 Audit from Brett Backlund

 

Vanessa Fitz-Kesler, Executive Director
9. Agenda Item: School fundraising updates Vanessa Fitz-Kesler,

Executive Director

10. Agenda Item:  Review draft document “Capital Asset and Property Control Policy” Vanessa Fitz-Kesler, Executive Director

 

11. Agenda Item: Review draft whistleblower policy Vanessa Fitz-Kesler, Executive Director
12. Agenda Item: Director’s Report

·       Website is complete; mobile view vs. computer views

·       Printing board meeting papers

·       Director- summer vacation timeframe

·       Building: A/C estimates, electrical estimate for dishwasher, plumbing needs, alarm horns installed, security cameras & intercom speakers repaired/replaced after lightning

 

 

Vanessa Fitz-Kesler, Executive Director

13. Agenda Item: Sign Vouchers

 

Vanessa Fitz-Kesler,

Director

14. Future Meeting Dates: Dec. 12 @ 1:00

 

Vanessa Fitz-Kesler,

Director

15. Future agenda items to consider

 

Sandra Dihlmann, Secretary
16. Adjourn

 

  Renee Fauset, President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ______ of November, 2019

 

MOUNTAIN SCHOOL BOARD

 

_________________________________

Renee Fauset, President

 

_______________________________

Sandra Dihlmann, Secretary

Board Meeting Agenda: October 14, 2019

 

PUBLIC NOTICE OF MEETING OF THE

 

Mountain School Board

 

Meeting Notice

 

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold an emergency board meeting, open to the public on Monday, October 14, 2019, at 8:15 AM, located at Mountain School, 311 W. Cattle Drive Trail, Flagstaff, Arizona, 86005.   Some members of the School Board may elect to attend telephonically.

 

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

 

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

 

The School Board may elect to solicit public comment on certain agenda items. 

 

The agenda for the meeting is as follows:

1. Call to Order/Welcome

 

Renee Fauset, President
2. Call to the Public

 

Renee Fauset, President

 

This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.

 

3. Disclosure of Conflicts

 

Sandra Dihlmann, Secretary
4. Action Item:  Approval of Fiscal Year 2019 Annual Financial Report Renee Fauset, President

 

 

5. Adjourn

 

Renee Fauset, President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler. Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ______ of October, 2019

 

MOUNTAIN SCHOOL BOARD

 

 

_________________________________

Renee Fauset, President

 

_________________________________

Sandra Dihlmann, Secretary

Board Meeting Agenda: October 10, 2019

 

PUBLIC NOTICE OF MEETING OF THE

 

Mountain School Board

 

Meeting Notice

 

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Thursday, October 10, 2019, at 2:30 PM, located at 1899 Restaurant, 307 W. Dupont Ave, Flagstaff, Arizona, 86001.   Some members of the School Board may elect to attend telephonically.

 

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

 

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

 

The School Board may elect to solicit public comment on certain agenda items. 

 

The agenda for the meeting is as follows:

1. Call to Order/Welcome

Renee Fauset, President

 

2. Adoption of Agenda Renee Fauset, President

 

3. Call to the Public

Renee Fauset, President
  This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.
4. Disclosure of Conflicts

Sandra Dihlmann, Secretary

 

5. Action Item:  Approval of September 17, 2019 Mountain School Board Meeting Minutes Renee Fauset, President
     
6. Agenda Item: Review quarterly financial statements

 

John Faccone, Financial Consultant
7. Action Item: Review and approve Fiscal Year 2019 Annual Financial Report  (AFR)

 

John Faccone, Financial Consultant
8 Agenda Item:  Review draft document “Capital Asset and Property Control Policy” Vanessa Fitz-Kesler, Executive Director

 

9. Agenda Item: Review draft whistleblower policy Vanessa Fitz-Kesler, Executive Director
     
10. Agenda Item: Director’s Report

·       State compliance update

·       Director- summer vacation timeframe

·       Building: A/C estimates, electrical estimate for dishwasher, plumbing needs, alarm horns

·       Other building lightning related expenses-security cameras & intercom speakers

·       Chili Cook-Off

 

Vanessa Fitz-Kesler, Executive Director
11. Agenda Item: Sign Vouchers

 

Vanessa Fitz-Kesler,

Director

 

12. Future Meeting Dates: November  21 @ 1:00, Dec. 12 @ 1:00

 

Vanessa Fitz-Kesler,

Director

13. Future agenda items to consider

 

Sandra Dihlmann, Secretary
14. Adjourn

  Renee Fauset, President

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86001, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

 

Dated: ______ of October, 2019

 

MOUNTAIN SCHOOL BOARD

 

_________________________________

Renee Fauset, President

 

_______________________________

Sandra Dihlmann, Secretary

Travis Crawford, 4th/5th grade multiage & 5th grade

Angie Fritz, 4th & 5th grade

Kay Bordwell, 2nd/3rd grade multiage

Regan Irion, 2nd & 3rd grade

Family Links

Contact Information

311 W Cattle Drive Trail
Flagstaff, AZ 86005

Phone: 928-779-2392
Fax: 928-779-3246
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