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Board Meeting Agenda: October 6, 2021

PUBLIC NOTICE OF MEETING OF THE

Mountain School Board

Meeting Notice

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Wednesday, October 6, 2021 at 5:00 PM, at Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005.

Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

The School Board may elect to solicit public comment on certain agenda items. 

The agenda for the meeting is as follows:

1.Call to Order/Welcome

Renee Fauset, President
2.Adoption of AgendaRenee Fauset, President  
3.  Call to the Public

Renee Fauset, President  
 This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.  
4.Disclosure of Conflicts

Sandra Dihlmann, Secretary
5.  Action Item: Approve August 31, 2021 Mountain School Board Meeting Minutes  Renee Fauset, President
6.Action Item: Approve September 29, 2021 Mountain School Special Board Meeting Minutes  Renee Fauset, President
7.Action Item:  Approve the adoption resolution to establish a supplemental defined contribution plan (SSDP) through Arizona State Retirement System (ASRS) and Nationwide, to be offered to all eligible employees on a voluntary basis.Vanessa Fitz-Kesler, Executive Director
  8.  Action Item: The Board will discuss, consider and give direction on voting on one bylaw change proposal from the Arizona School Boards Association. After discussion, the Board will vote to give direction to a designated board member to vote in the manner the board has approved.    Vanessa Fitz-Kesler, Executive Director
9.Action Item: Discussion and possible adoption of PTO Time policy regarding quarantine, vaccinations and use of PTO time.  Vanessa Fitz-Kesler, Executive Director
10.Action Item: Discussion and possible approval of Future  Energy Solutions (FES) proposal for converting to school-wide LED lighting at Mountain School  Vanessa Fitz-Kesler, Executive Director
11.Agenda Item: Review FY21 Financials and FY22 First Quarter (July-Sept) FinancialsKathy Lampros, Treasurer  
12.Agenda Item: Director’s Report Enrollment updateCOVID-19 UpdateImplementation of Paychex, PowerSchool & School MessengerESSER I reimbursement received, $50,000ESSER II application approved, $175,000Audit: October 11/12Fall Break: October 14/15General school report: Jog-a-Thon, PTO, Parent/Teacher conferences  Vanessa Fitz-Kesler, Executive Director
13.Agenda Item: Introductions of potential board members and changeovers in board membershipRenee Fauset, President
  14.Agenda Item: Sign school vouchers  Renee Fauset, President  
15.Agenda Item: Approve the resignation of Sandra Dihlmann as board member and School board secretaryRenee Fauset, President  
  16. 
Agenda Item: Next board meeting date
Renee Fauset, President    
17.Agenda Item: Future Agenda ItemsRenee Fauset, President    
18.Action Item: Adjourn MeetingRenee Fauset, President  

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of October, 2021

MOUNTAIN SCHOOL BOARD

________________________________________                               _________________________________

Renee Fauset, President                                                        Sandra Dihlmann, Secretary

Special Board Meeting Agenda: September 29, 2021

PUBLIC NOTICE OF MEETING OF THE

Mountain School Board

Meeting Notice

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a special meeting, open to the public on Wednesday, September 29, 2021 at 4:00 PM, via Zoom link here: https://us02web.zoom.us/j/83582673017?pwd=ZklhUW9OajY3RStmNkliLzhEdWhyZz09

Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

The School Board may elect to solicit public comment on certain agenda items. 

Public comments for the board meeting must be submitted via email to vanessaf@mountaincharterschool.com by 1:00 pm on Wednesday, September 29th, 2021.  Please include your name and affiliation with Mountain School.  All comments will be forwarded to board members.

Comments will be read aloud by a staff member.  Comment will be limited to two minutes when read orally, and the comment period will be limited to 45 minutes.  

The agenda for the meeting is as follows:

1.Call to Order/Welcome

Renee Fauset, President
2.Adoption of AgendaRenee Fauset, President  
3.  Call to the Public: Comments submitted via email or parent survey, read by designated staff, 45 minute maximum

Renee Fauset, President  
 This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.  
4.Disclosure of Conflicts

Sandra Dihlmann, Secretary
5.  Action Item:  Discussion and possible continuance of a mandatory face covering policy for students, staff and visitors while indoors, to be included in Mountain School’s COVID mitigation plan after September 29, 2021.Renee Fauset, President  
  6.  Action Item: Adjourn Meeting  Renee Fauset, President  
   

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of September, 2021

MOUNTAIN SCHOOL BOARD

_________________________________

Renee Fauset, President

_________________________________

Sandra Dihlmann, Secretary

Mountain School Board Meeting Minutes: June 23, 2021 (FY 22 Budget Proposal)

MOUNTAIN SCHOOL BOARD MEETING MINUTES

June 23, 2021

1:00 PM

The Oakmont

2380 North Oakmont Dr.
Flagstaff, AZ 86004

Board Members Present: Bryan Cooperrider, Sandra Dihlmann, Renee Fauset, Katherine Lampros

Board Members Absent: Kim Khatibi and Mark Neumayr

Non-Board Members Present: Vanessa Fitz-Kesler

1.Call to Order/Welcome: The meeting was called to order at 1:32 p.m.  Renee Fauset, President    
2.Action Item: Adoption of June 23rd Agenda: Kathy Lampros motioned to adopt the June 23rd Mountain School Board Agenda, as proposed. Bryan Cooperrider seconded the motion.The motion passed unanimously.  Renee Fauset, President  
3.  Call to the Public: There were no members of the public in attendance.  Renee Fauset, President
4.Disclosure of Conflicts:Sandra Dihlmann, Secretary
    5.No additional disclosures or updates of conflicts to report.

Action Item: Approve April 20, 2021 Meeting Minutes: Kathy Lampros motioned to approve the April 20, 2021 Mountain School Board Meeting minutes. Bryan Cooperrider seconded the motion. The motion passed unanimously.  
    Renee Fauset, President  
6.Action Item: Approve Mountain School Paid Time Off (PTO) Policy: Bryan Cooperrider motioned to approve the Mountain School Paid Time Off (PTO) Policy with an option for review/revision by legal counsel. Sandra Dihlmann seconded the motion. The motion passed unanimously.  Vanessa Fitz-Kesler, Executive Director  
7.Agenda Item: Presentation of Refinancing Options for Mountain School Kathy presented preliminary research regarding refinancing options from selected financial institutions and will follow-up with additional information during the July 2021 meeting.  Kathy Lampros, Treasurer
8.  Action Item:  Approve the proposed FY22 Mountain School Budget  Bryan Cooperrider motioned to approve the proposed FY22 Mountain School Budget. Sandra Dihlmann seconded the motion. The motion passed unanimously.  Vanessa Fitz-Kesler, Executive Director
9.Action Item:  Executive Session: Personnel matter and Contract Negotiation Kathy Lampros motioned to enter Executive Session at 2:11 p.m.Sandra Dihlmann seconded the motion. The motion passed unanimously.

Renee Fauset motioned to exit Executive Session at 2:41 p.m.Bryan Cooperrider seconded the motion. The motion passed unanimously.  
Renee Fauset, President
10.Action Item: Approve Executive Director Evaluation: Bryan Cooperrider motioned to approve the Executive Director Evaluation, as written.Sandra Dihlmann seconded the motion. The motion passed unanimously.  Renee Fauset, President
11.Action Item: Approve Executive Director Terms: Kathy Lampros motioned to approve the Executive Director Terms, as proposed.Bryan Cooperrider seconded the motion. The motion passed unanimously.  Renee Fauset, President  
12.Agenda Item:  Director’s Report: Vanessa shared the following updates with members of the Board: Staffing for 2021/2022Hired two new teachers: Part-time Kindergarten and 1st/2nd grade; there are still aides to be hired. Playground project-quote is similar to one in 2020.  Vanessa Fitz-Kesler, Executive Director  
13.Agenda Item: Future Agenda Items & Meeting Dates:
Principal evaluation process
New board member search
Non-voting Board Membership for Vanessa
Refinance options for building (July meeting)
Next Board Meeting is July 13 at 10 am via Zoom
Future meeting dates for August and September  
Sandra Dihlmann, Secretary  
14.Action Item: Adjourn meeting: Bryan Cooperrider  motioned to adjourn the meeting at 3:28 p.m.Kathy Lampros seconded the motion.The motion passed unanimously.  Renee Fauset, President  

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of June 2021

MOUNTAIN SCHOOL BOARD

_________________________________

Renee Fauset, President

_________________________________

Sandra Dihlmann, Secretary

School Board Meeting Minutes: May 18, 2021

MEETING MINUTES OF THE

Mountain School Board

MAY 18, 2021

4:00 PM

311 W. Cattle Drive Trail, Flagstaff, AZ 86005

Board Members Present: Renee Fauset, Mark Neumayr, Bryan Cooperrider, Katherine Lampros, Kim Khatibi

Non-board members present: Vanessa Fitz-Kesler, Audra Morales, Gina Andress

1.Call to Order/Welcome
-4:14 Call to order by Renee Fauset -In attendance:  Staff- Vanessa Fitz-Kesler, Audra Morales, Gina Andress Board – Mark Neumayr, Renee Fauset, Bryan Cooperrider, Kathy Lampros, Kim Khatibi; Sandra Dihlmann absent  
Renee Fauset, President    
2.Action Item: Adoption of Agenda -Motion carries -Mark Neumayr makes a motion to reorder the agenda and adopt; Brian Cooperider second; All in favor; none opposed -Item 14 – Executive Session to Item 17 so staff that need to leave are able to do so.  Renee Fauset, President  
3.  Call to the Public -No one from public present  Renee Fauset, President
 The call to the public provides an opportunity for the Board to receive information or inquiries regarding items not on the agenda. The Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.   
4.Disclosure of ConflictsSandra Dihlmann, Secretary
    5.-None   Action Item: Approve April 20, 2021 Meeting Minutes -Motions carries; Agenda approved with corrections   -Mark Neumayr makes a motion to approve the minutes with minimal corrections/clarification, Kathy Lampros seconds; All in favor, none opposed    Renee Fauset, President  
6.Action Item: Correct the name of the 4th Amendment to the bylaws that was initially approved and signed on April 18, 2019. -Motion carries; Agenda item approved   -Bryan Cooperider makes the motion to correct the name of the 4th Amendment, Mark Neumayr seconds; All in favor, none opposed    Vanessa Fitz-Kesler, Executive Director  
7.Action Item: Accept the resignation of Jason Aulwes as board member and treasurer -Motion carries – agenda item approved   -Discussion around written resignation needed from a Board member and follow up with sending an acknowledgement of his service to the Board. -Mark Neumayr makes a motion to accept Jason Aulwes resignation from the board and as treasurer, and Kathy Lampros seconds; All in favor, none opposed  Vanessa Fitz-Kesler, Executive Director
8.  Action Item:  Elect a board treasurer -Motion carries   -Bryan Cooperider makes a motion to have Kathy Lampros serve as the Board’s Treasurer, Kim Khatibi seconds; In favor:  Mark Neumayr, Renee Fauset, Bryan Cooperrider, Kim Khatibi; Kathy Lampros abstains    Vanessa Fitz-Kesler, Executive Director
9.Action Item:  Discuss and approve top 5 legislative priorities for Arizona School Board Association for FY22 -Motion carries   -Board discussed the following priorities and if other priorities should be identified (in specific order):  Adequately and Equitably Fund District SchoolsManage the Impact of Covid-19 on Public SchoolImprove Outcomes For All StudentRequire Public Accountability Taxpayer Dollars Spent on EducationPreserve and Strengthen Local Control -Board discussed the possibility of asking for a employee benefit consortium for charter schools to make it more feasible for charters to participate; Add the following to the political ASBA agenda – Expand the ability of Charter Schools to participate in insurance consortiums   -Bryan Cooperrider makes the notion to prioritize the ASBA political agenda items in order (see above) and add the additional item pertaining to insurance consortiums ; Mark Neumayr seconds; All in favor, none opposedVanessa Fitz-Kesler, Executive Director
  10.  Agenda Item: Working session for 5 year budget projections -Kathy Lampros shared and presented an annualized projected budget worksheet FY21 – FY26 with a global overview of revenues and expenses. -Discussion around financial stability looking at future projections where the school may not increase ADM or revenue, but expenses continue to grow. This year is not a good example due to unforeseen Covid-19 costs, and the new staff structure. -Discussion around restructuring the school’s debt and refinancing the loan.  Vanessa Fitz-Kesler researched if there is a prepayment penalty and there is.  The Board discussed the positives for refinancing with the current interest rates and the overall savings that may happen and if this could help plan with future finances and planning.  Kathy Lampros is willing to look into this process on behalf of the Board to see what the figures might be and if we can do it without the IDA (Industrial Development Authority).  John Falcone (Accountant) has recommended that the Board look into this process.  Further discussion around how to have a sustainable model with a continued focus on supporting teachers and staff.    Kathy Lampros
11.Agenda Item: Working session for FY22 budget -Kathy Lampros shared and presented a Profit & Loss worksheet.  The budget reflects ESSER money, changes to the preschool, employee salaries, etc.  Board went over the worksheet and asked questions regarding specific line items. Audra Morales made a note that Student Services Counseling needs to be a new line item outside of Special Education services.  The worksheet is a work in progress and will change to reflect ongoing updates.   Kathy Lampros  
12.Action Item: Approve playground improvements initiated in 2020 -Motion carries   -Discussion around the quotes provided by Vanessa Fitz-Kesler regarding playground updates.   -Kathy Lampros makes a motion to accept the quote to have playground updates completed, not to exceed $50,000; Bryan Cooperrider seconds; All in favor, none opposed  Vanessa Fitz-Kesler, Executive Director  
13.Agenda Item: Discuss changes to PTO policy for new hires Vanessa Fitz-Kesler presented the recommendations from the auditor to change the policy for PTO carryover.  Current employees would be grandfathered in and new employees would fall under the new policy.  The current policy can create a liability for the school.  The Board discussed percentage of payouts (50%), amount of carry over (TBD), and days per year (10 days).  Vanessa Fitz-Kesler, Executive Director  
14.Agenda Item: Executive Session: on personnel matter and contract negotiation discussions – moved to item 16   6:25pm- Mark Neumayr makes the motion to go into Executive Session to discuss a personnel matter, Renee Fauset seconds; All in favor, none opposed.   6:42 pm – Kathy Lampros makes a motion to exit the executive session, Mark Neumayr seconds; All in favor, none opposed.    *Bryan Cooperider left meeting at 6:25 pm.Renee Fauset, President
15.Agenda Item:  Director’s Report
Summer School update: Summer school funding can come out of some of the ESSER money, but requires staffing and other expenses to balance the needs of students with the school’s resources. Subsidized tutoring will be offered to students, as determined by staff.
Staffing update for 2021/2022: Currently looking for:1.0 FTE 1/2 Grade Teacher.5 FTE KindergartenTeacher Aides
Internet service provider update: E-Rate will pay 40% of the costBoth providers will be up and running and E-Rate will pay for both and expected withdrawal of funding for one the following year.
AZ State Board for Charter Schools review update: Audit outstanding items were completed and cleared up and this is now complete.  The next AZ Charter Board audit will be in 5 years.    
Vanessa Fitz-Kesler, Executive Director  
16.Agenda Item: Sign Vouchers    Vanessa Fitz-Kesler, Executive Director  
17.Future Agenda Items & Meeting Dates Principal evaluation process
Renee Fauset & Mark Neumayr will continue to work with Vanessa Fitz-Kesler to finalize this process and present to the board.
FY22 BudgetProposed Budget meeting will happen on 6/23/21 at 1:00 PM
New board member search
June board meeting dates (2 needed)6/23/21 at 1:00 PM and 7/13/21 at 10:00 AM (Tentative)  
Sandra Dihlmann, Secretary  
18.Action Item: Adjourn meeting 7:00 Mark Neumayr made a motion to adjourn the meeting, Kathy Lampros seconded; all in favor, none opposedRenee Fauset, President  

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of May 2021

MOUNTAIN SCHOOL BOARD

_________________________________

Renee Fauset, President

_________________________________

Sandra Dihlmann, Secretary

School Board Meeting Minutes: April 20, 2021

Mountain School Board Meeting Minutes

April 20, 2021

4:00 PM

Mountain School

311 W. Cattle Drive Trail
Flagstaff, Arizona 86005

Board Members Present:  Bryan Cooperrider, Sandra Dihlmann, Renee Fauset, Katherine (Kathy) Lampros, Mark Neumayr

Board Members Absent:  Jason Aulwes, Kimberly Khatibi

Non-Board Members Present: Gina Andress, Vanessa Fitz-Kesler

  1. Call to Order/Welcome by Renee Fauset: The meeting was called to order at 4:15 p.m.

  2. Action Item: Adoption of Agenda by Renee Fauset: Mark Neumayr made a motion to adopt the April 20 Agenda as proposed. Kathy Lampros seconded the motion. The motion passed unanimously.
  • Call to the Public by Renee Fauset: There were no members of the public in attendance.

  • Disclosure of Conflicts by Sandra Dihlmann: No additional disclosures or updates of conflicts to report.

  • Action Item: Approval of March 30, 2021 Mountain School Board Meeting Minutes by Renee Fauset: Kathy Lampros made a motion to approve the March 30, 2021 Mountain School Board Meeting minutes. Bryan Cooperrider seconded the motion. The motion passed unanimously.
  • Action Item: Mountain School Bylaws-rename the 4th Amendment to the bylaws as the 3rd Amendment to the bylaws by Vanessa Fitz-Kesler: Mark Neumayr made the motion to table this action item. Bryan Cooperrider seconded the motion.  The motion passed unanimously.
  • Action Item: Approve updates to the Mountain School Mission that is on file with the Arizona State Board for Charter Schools, to reflect and match the mission statement currently in use by Vanessa Fitz-Kesler: Kathy Lampros made the motion to adopt the proposed mission statement as updated. Bryan Cooperrider seconded the motion.  The motion passed unanimously.
  • Action Item: Approve the revised budget for FY21 by Vanessa Fitz-Kesler: After a short review of the changes to the budget, notably decrease in ADM and increase in income from Enrollment Stabilization Grant (ESG) and Payroll Protection Program (PPP), Mark Neumayr made the motion to approve the revised Mountain School budget for FY21. Bryan Cooperrider seconded the motion. The motion passed unanimously.
  • Agenda Item:  Financial Statements by Kathy Lampros: Kathy reviewed the following Mountain School financial statements:
  • Quarterlies ending March 31, 2021
  • Income and expense updates for FY22
  1. Agenda Item:  Auditor considerations for the future by Vanessa Fitz-Kesler: John Faccone was unable to attend the meeting.  The Board reviewed the original plan to seek new auditors after 3 to 5 years. Mountain School will remain working with the currently-employed auditor, but will be accepting proposals from prospective auditors during the next audit cycle.
  1. Agenda Item: ASBCS (AZ State Board for Charter Schools): 5-year review follow-up and findings by Vanessa Fitz-Kesler: Overall, the April 1, 2021  5-year charter board review was positive. Some of the strengths noted by ASBCS include:
  2. Board minutes and agendas
  3. Facility documentation
  4. Teacher salary postings
  5. Dashboard links

Compliance Items to address, which began immediately following the review:

  • Changes to enrollment packet
  • Fingerprint clearance card discrepancies
  • Distance learning plan Enrollment policies
  • Alignment of Mission statement
  • Parent Volunteer policies
  1. Agenda Item: Working session for FY22 budget by Kathy Lampros: Kathy gave an overview of the draft budget for FY22, with a small increase projected in state revenue and a need to continue to pursue more competitive teacher salaries.  Kathy reviewed the draft Profit and Loss statement from July 2020 through February 2021.
  1. Agenda Item: Review change in employee benefit structure and offerings for FY22 by Vanessa Fitz-Kesler: Vanessa reviewed the proposed Mountain School employee benefit structure for FY22 with the Board that will include 4 tiers of coverage for medical, dental and vision insurance, along with the opportunity for pretax deductions.  
  1. Agenda Item:  Director’s Report by Vanessa Fitz-Kesler:
  2. Staffing update for 2021/2022
  3. Internet update—Fiber option & cable construction
  4. Teacher & Principal evaluations waived 2020-2021
  5. Communications update

  6. Agenda Item: Sign Vouchers Vanessa Fitz-Kesler: Vouchers were signed by Board members.
  1. Future Agenda Items by Sandra Dihlmann:
  2. Principal evaluation process
  3. Director’s contract and renewal
  4. Compensation and teacher equity discussions
  5. Annual strategic planning session
  6. Working budget session for FY22

  7. Agenda Item: Next Meeting Date by Vanessa Fitz-Kesler:
  8. Next meeting is on May 18, 2021 at 4:00 p.m. at Mountain School
  1. Action Item: Adjourn meeting by Renee Fauset: Mark Neumayr made the motion to adjourn the April 20 Mountain School Board Meeting. Sandra Dihlmann seconded the motion.  The meeting was adjourned at 6:20 p.m.

Dated: _______________of April 2021

MOUNTAIN SCHOOL BOARD

_________________________________

Renee Fauset, President

_______________________________

Sandra Dihlmann, Secretary

Board Meeting Agenda: August 31, 2021

PUBLIC NOTICE OF MEETING OF THE

Mountain School Board

Meeting Notice

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Tuesday, August 31, 2021 at 4:30 PM, at Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005.

Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

The School Board may elect to solicit public comment on certain agenda items. 

The agenda for the meeting is as follows:

1.Call to Order/Welcome

Renee Fauset, President
2.Adoption of AgendaRenee Fauset, President  
3.  Call to the Public

Renee Fauset, President  
 This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.  
4.Disclosure of Conflicts

Sandra Dihlmann, Secretary
5.  Action Item: Approve July 13, 2021 Mountain School Board Meeting Minutes  Renee Fauset, President  
6.Action Item: Approve August 3, 2021 Mountain School Board Meeting Minutes  Renee Fauset, President  
7.Action Item: Approve August 18, 2021 Special Mountain School Board Meeting Minutes  Renee Fauset, President  
8.Agenda Item: COVID-19 update following school reopeningVanessa Fitz-Kesler, Executive Director
  9.  Agenda Item:  Enrollment and financial update  Vanessa Fitz-Kesler, Executive Director
10.Agenda Item: Update on loan refinance with Foothills BankKatherine Lampros, Treasurer  
11.Action Item: Approval of Cyber Security Insurance quote through Cowbell Cyber, offered by Crest Insurance.  Vanessa Fitz-Kesler, Executive Director
12.Agenda Item: ESSER III Funding- Board input  Vanessa Fitz-Kesler, Executive Director
13.Agenda Item: Director’s Report
Roof update
Staffing update
Outdoor Improvements-Parent Work Day
Kindergarten Playground Plan with PTO funds  
Vanessa Fitz-Kesler, Executive Director
14.Agenda Item: New board member updateRenee Fauset, President
  15.Agenda Item: Sign school vouchers  Renee Fauset, President  
16.Agenda Item: Future board meeting dates, proposed: 4th Tuesday of every month, except December.Renee Fauset, President  
  17.Agenda Item: Future Agenda Items  Sandra Dihlmann, Secretary  
18.Action Item: Adjourn MeetingRenee Fauset, President  

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of August, 2021

MOUNTAIN SCHOOL BOARD

________________________________________                               _________________________________

Renee Fauset, President                                                        Sandra Dihlmann, Secretary

Special Board Meeting Agenda: August 18, 2021

PUBLIC NOTICE OF MEETING OF THE

Mountain School Board

Meeting Notice

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a special meeting, open to the public on Wednesday, August 18 at 4:00 PM, via Zoom link here: https://us02web.zoom.us/j/82841644547

Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

The School Board may elect to solicit public comment on certain agenda items. 

Public comments for the board meeting must be submitted via email to vanessaf@mountaincharterschool.com by 1:00 pm on Wednesday, August 18th, 2021.  Please include your name, address and affiliation with Mountain School.  All comments will be forwarded to board members.

Comments will be read aloud by a staff member.  Comment will be limited to two minutes when read orally, and the comment period will be limited to 45 minutes.   

The agenda for the meeting is as follows:

1.Call to Order/Welcome

Renee Fauset, President
2.Adoption of AgendaRenee Fauset, President  
3.  Call to the Public: Comments submitted via email, read by designated staff or board members, 45 minute maximum

Renee Fauset, President  
 This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.  
4.Disclosure of Conflicts

Sandra Dihlmann, Secretary
5.  Action Item:  Discussion and possible adoption of a mandatory face covering policy for students, staff and visitors while indoors, to be included in Mountain School’s COVID mitigation plan, remaining in place at least through September 29, 2021.Renee Fauset, President  
  6.  Adjourn Meeting  Renee Fauset, President  
   

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of August, 2021

MOUNTAIN SCHOOL BOARD

_________________________________

Renee Fauset, President

_________________________________

Sandra Dihlmann, Secretary

Board Meeting Agenda: August 3, 2021

PUBLIC NOTICE OF MEETING OF THE

Mountain School Board

Meeting Notice

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a regular meeting, open to the public on Tuesday, August 3 at 4:00 PM via Zoom link here: https://us02web.zoom.us/j/82841644547

Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

The School Board may elect to solicit public comment on certain agenda items. 

The agenda for the meeting is as follows:

1.Call to Order/Welcome

Renee Fauset, President
2.Adoption of AgendaRenee Fauset, President  
3.  Call to the Public

Renee Fauset, President  
 This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.  
4.Disclosure of Conflicts

Sandra Dihlmann, Secretary
5.  Agenda Item: COVID-19 update for school reopeningVanessa Fitz-Kesler, Executive Director
6.Agenda Item: Discussion of potential capital projects, improvements and repairs.Vanessa Fitz-Kesler, Executive Director
   
7.Agenda Item:  BBVA/PNC Bank negotiations and payoff penaltyKatherine Lampros, Treasurer  
8.Action Item: Approve a refinance loan amount with Foothills BankKatherine Lampros, Treasurer  
9.Agenda Item: Director’s Report Roof updateStaff hiring updatePlayground improvements updateBudgetary updates, including Prop 207, laptopsInternet provider updateHandyman hire/recommendations  Vanessa Fitz-Kesler, Executive Director
10.Agenda Item: Sign school vouchersRenee Fauset, President  
11.Future Agenda ItemsRenee Fauset, President  
12.Adjourn MeetingRenee Fauset, President  
   

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of August, 2021

MOUNTAIN SCHOOL BOARD

_________________________________

Renee Fauset, President

_________________________________

Sandra Dihlmann, Secretary

Special Board Meeting Agenda: July 23, 2021

PUBLIC NOTICE OF MEETING OF THE

Mountain School Board

Meeting Notice

Pursuant to A.R.S. §8-1194(A) and A.R.S. §38-431.02, notice is hereby given to the members of Mountain School Board and to the general public that the School Board will hold a special meeting, open to the public on Friday, July 23 at 1:30 PM via Zoom link here: https://us02web.zoom.us/j/82841644547?pwd=UEdmVjBaalJNQTgyYjlQYThJOGdOZz09

Some members of the School Board may elect to attend telephonically.

Pursuant to A.R.S. § 38-431.03 (A) (1), A.R.S. § 38-431.03(A) (2) and A.R.S. § 38-431.03 (A) (3), the School Board may vote to go into Executive Session, which will not be open to the general public, to discuss personnel items, records exempt from public inspection, and/or to obtain legal advice regarding any matter on this agenda.

The School Board may hear items on the agenda out of order.  The School Board may discuss, consider, or take action regarding any item on the agenda.

The School Board may elect to solicit public comment on certain agenda items. 

The agenda for the meeting is as follows:

1.Call to Order/Welcome

Renee Fauset, President
2.Adoption of AgendaRenee Fauset, President  
3.  Call to the Public

Renee Fauset, President  
 This is the time for the public to comment. Members of the Board may not discuss or take legal action regarding matters that are not specifically identified on the agenda. Therefore, pursuant to A.R.S. §38‐431.01(H), action taken as a result of public comment will be limited to directing staff to study the matter, responding to any criticism or scheduling the matter for further consideration and decision at a later date. Public comments relative to a specific agenda item may be heard during the discussion of that item.  
4.Disclosure of Conflicts

Sandra Dihlmann, Secretary
5.  Action Item: Approve a refinancing proposalKatherine Lampros, Treasurer  
6.Agenda Item: Discussion of metal roof repair on original buildingVanessa Fitz-Kesler, Executive Director
  7.  Future Agenda Items  Renee Fauset, President  
8.Adjourn MeetingRenee Fauset, President  
   

A person with a disability may request a reasonable accommodation such as a sign language interpreter by contacting Vanessa Fitz-Kesler, Executive Director, Mountain School, 311 W. Cattle Drive Trail, Flagstaff, AZ 86005, telephone 928-779-2392.  Requests should be made as early as possible to allow time to arrange the accommodation. 

Dated: ______ of July, 2021

MOUNTAIN SCHOOL BOARD

_________________________________

Renee Fauset, President

_________________________________

Sandra Dihlmann, Secretary

Family Links

Contact Information

311 W Cattle Drive Trail
Flagstaff, AZ 86005

Phone: 928-779-2392
Fax: 928-779-3246
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